See our new JCSHYC Giving Center page ! A gift of $50 or more is eligible to receive the Endow Iowa 25% tax credit as well as the normal 100% deduction when donating to nonprofits. This is a gift that will help the coalition continue its good work in reducing youth substance abuse for years to come.
Dates: Feb 4, 2016 to Feb 4, 2027
To anonymously report any suspicious or illegal activity click www.jonestext2tell.com . You can also text CRIMES (274637) and type "Jones" (without the quote marks) and then your message. Finally, you can download the fee app TipSubmit to your smart phone. Help keep our community safe. Thank you!
Jones County Safe & Healthy Youth Coalition: 2016-2017 Budget
A. Personnel: an employee of the applying agency whose work is tied to the application
Level of Effort
Deputy Director of Prevention/ Project Director
ASAC Prevention Specialist
ASAC Executive Director
ASAC Fiscal Officer
NARRATIVE JUSTIFICATION: The Project Director will: oversee operations of the coalition, provide oversight and direct supervision to the Project Coordinator, ensure reports and budgets are submitted and updated, review and revise COMET reports, attend National Project Director meeting, maintain communications with Project Officer and Grants Management Specialist, attend Executive and Coalition meetings as needed, maintain accurate records of coalition expenditures including in kind donations, approve grant expenses, oversee process for grant renewals, process required agency paperwork for staff working on the grant (including timesheets, evaluations, service logs, and mileage reimbursement) and monitor progress of the grant. In addition, the Project Director will provide evaluation services to the coalition including annual collection and analysis of DFC Core Measures data, reporting, the development of an evaluation plan, and guidance on how to effectively track and meet identified project outcomes. The Project Coordinator will: attend required Project Director meeting maintain communication with Project Office and Grant Management Specialist, ensure appropriate coalition progress on spending of approved line item budgets, collect in kind donations/records from coalition and community, guide coalition in development of annual logic model and action plan development and implementation, directly implement and track grant progress on goals and objectives, build representation from sectors, and coordinate grant activities, assist coalition with opportunities for fundraising and other sustainability planning, and complete COMET report. ASAC Prevention Specialist will coordinate activities of the BEASTS youth advocacy committee and assist with additional coalition activities identified within the action plan to ensure timely progress. The Executive Director and Fiscal Officer will complete required payment management system reports including the Cash Transaction Report and Year End Financial Status Report, draw down funds through the Payment management system, process and pay purchase requests, process payroll and administer grant funding.
Level of Effort
ASAC Prevention Specialist
ASAC Administrative Asst.
ASAC IT Manager
NARRATIVE JUSTIFICATION: The Prevention Specialist will provide additional substance abuse prevention programming throughout Jones County under United Way in alignment with the DFC action plan. The Development Director will assist with completion and submittal of required documentation for grant renewals each year. Administrative Assistant will assist with budget monitoring as well as administrative support such as mailings, in kind records review and filing, etc. for ASAC employees on this grant. The IT Manager will assist with management of program equipment and data, including computers, printers, projectors, and DFC Core Measures reporting systems.
SOURCE OF MATCH FUNDS: Area Substance Abuse Council
FEDERAL REQUEST(enter in Section B column 1 line 6a of form SF424A):$68,414
NON-FEDERAL MATCH (enter in Section B column 2 line 6a of form SF424A):$15,907
B. Fringe Benefits: List all components of fringe benefits rate
Long Term Disability Ins
NARRATIVE JUSTIFICATION: Fringe benefits match the current rate for the Area Substance Abuse Council. Benefits include optional family or single health and/or dental insurance as well as an optional 50% employer match for retirement fund contributions up to 3% of the employee's salary. a 5% health/dental insurance increase is projected for next year based on past average increases.
Long-Term Disability Ins
NARATIVE JUSTIFICATION: Fringe benefits match the current rate for agency. Source of funds includes state grants, local donations, and United Way of East Central Iowa.
SOURCE OF MATCH FUNDS: Area Substance Abuse Council
FEDERAL REQUEST (enter in Section B column 1 line 6b of form SF424A): $36,928
NON-FEDERAL MATCH (enter in Section B column 2 line 6b of form SF424A):$ 8,621
C. Travel: Explain need for all travel other than that required by this application. Local travel policies prevail.
Purpose of Travel
Regional DFC Training (New Grantee Meeting)
$600/flight x 2 persons
$175/night x 2 persons x 3 nights
Per Diem (meals/transportation)
$64/day x 2 persons x 4 days
Youth Day on the Hill
Des Moines, IA
1 van ($.39/mile x 310 miles)
Local travel to coalition meetings and activities
$291.67/month x 12 months
NARATIVE JUSTIFICATION: The grant requires attendance at the New Grantee meeting. The coalition seeks to continue expanding community capacity and leadership to implement and sustain prevention efforts included in the action plan through community members. Hotel and per diem rates are at or below GSA rates based on previous hotel discounts and meals provided at conferences. Our coalition takes a van load of youth advocacy group student to a Day on the Hill for an opportunity to speak with legislators about pertinent issues pertaining to substance abuse. This is an importaant opportunity to build youths' skills and awareness of legislative issues that impact them. Funding is not used to lobby during this activity. The airline, hotel and perdiem costs were quoted prices as of March, 2014. Local travel is needed to attend local meetings, project activities, and training events, and is based on the 2012 Iowa Department of Public Health mileage reimbursement rate of #0.39/mile. ASAC policy states all employees must be reimbursed for mileage at the state's reimbursement rate for consistency and fairness.
Purpose of Travel
Coalition member travel
Throughout Jones County
Travel to meetings and events
$100/month average ($.39/mile) x 12 months
NARRATIVE JUSTIFICATION: Coalition members travel throughout the county to assist with coalition efforts, attend meetings, and implement activities. Travel rate is based on the 2012 Iowa Department of Public Health mileage reimbursement rate of $0.39/mile.
SOURCE OF MATCH FUNDS: Coalition Members
FEDERAL REQUEST (enter in Section B column 1 line 6c of form SF424A):$6,383
NON-FEDERAL MATCH (enter in Section B column 2 line 6c of form SF424A):$1,200
NARRATIVE JUSTIFICATION: N/A
SOURCE OF MATCH FUNDS: N/A
FEDERAL REQUEST (enter in Section B column 1 line 6d of form SF424A):$0
NON-FEDERAL MATCH (enter in Section B column 2 line 6d of form SF424A):$0
E. Supplies: materials costing less that $5,000 per unit and often having one-time use
General Office Supplies
$300 ongoing supply needs ($25 x 12 months
Maintenance Agreement for copier
$30 average cost per month x 12 months
New Member orientation packets/binders
$5 per binder for printing, dividers, and binder x 10 new members
Coalition membership recognition supplies such as plaques and certificates
$1 x 25 certificates for new member organizations ($25) $20 x 5 plaques for outstanding membership recognitions ($100)
postage, frames, etc
NARRATIVE JUSTIFICATION: Office supplies and maintenance agreement are needed for general operation of the project. Costs were determined based on average monthly expenses for the current office needs. The BEASTS Youth Advocacy group will be given $1500 to use toward youth directed implementation of policy related activities on the coalition action plan in accordance with DFC allowable expenses. New member packets are needed to assist the outreach committee with ongoing training and orientation for those joining the coalition. Plaques and certificates will be used to recognize and appreciate outstanding membership contributions throughout the year. Fundraising supplies are needed to move the coalition toward self-sufficiency and increase revenue beyond federal sources.
Various office supplies & equipment
Coordinator cell phone
$100/mo x 12 months
NARRATIVE JUSTIFICATION: Coalition members donate a variety of supplies needed for meetings, events and implementation of the action plan. In addition, the coordinator donates #100 of her monthly cell phone bill as in kind to the project each month. This rate was calculated on a pro-rated basis based on the amount of the total cell phone bill compared to the amount used for DFC purposes.
SOURCE OF MATCH: Coalition Members and Project Coordinator
FEDERAL REQUEST – (enter in Section B column 1 line 6e of form SF424A):$ 960
NON-FEDERAL MATCH - (enter in Section B column 2 line 6e of form SF424A):$2,200
F. Contract: generally amount paid to non-employees for services or products. A consultant is a non-employee who provides advice and expertise in a specific program area.
To be named
Partner with other IA DFC coalitions to sponsor regional training on evidence based environmental strategies
$666 per training + $200 transportation + $50 hotel + $14 per diem (third of cost shared with 2 other coalitions)
Janitorial Service for office
Janitorial service for coalition office
$75 per cleaning
NARRATIVE JUSTIFICATION: The environmental strategies training has been identified as a need in our action plan to assist the coalition in identifying the next steps in effectively addressing underage drinking and youth marijuana issues in our community. Rates were calculated based on an average trainer's fee for recently held similar training in another Iowa community. The current janitorial rate is based on the coalition's provider's monthly cost.
Participation in planning and strategy implementation, assistance with building maintenance, etc.
$30.00/hr x 200 hrs/mo average x 12 months
Jones County Teachers
Implementation of substance abuse programs and youth advocacy groups
9 hr/wk x 52 wks = 324 hrs x $30/hr
3 hr/per 3 districts x 36 wks of school
Pharmacies throughout Jones County
Prescription drug collection services, confidential tip follow-ups, law enforcement services related to substance abuse, speaking engagements, mtgs attended, enforcement of new DFC policies
Technical assistance on sustaining non-profit status and policy change
Prescription drug collection services - Take Away program and Annual Collect Drives
Education on proper medication disposal
10 hrs x $200/hr
2.5 hr/wk = 130 hrs x $30/hr
2 hr/wk = 104 hrs x $30/hr
40 hrs/mo x 12 months provide throughout three law enforcement agencies in County
.5 hr/wk x 5 pharmacies x weekly
Other - .5 hr x 3 Offices + 1 Hospital x Weekly
NARRATIVE JUSTIFICATION: Jones County teachers are an integral part of the action plan by assisting with school based prevention strategies including youth advocacy groups, alternative activities, and research based curricula. Law enforcement assists with implementation of all areas of policy development and enforcement and is required participants in the prescription drug drives. The Coalition receives ongoing legal counsel regarding proposed policies as well as guidance on our 501c3 status. Pharmacy staff and medical providers offer guidance to patrons on proper medication disposal in alignment with our action plan. Coalition members volunteer their time to attend meetings, participate in trainings/workshops, and plan/implemenment community strategies. The rate of $30.00 per hour for adults and $8.50 for youth is bassed on the Iowa Department of Public Health - Division of Tobacco Prevention and Control rate of reimbursement for in kind contributions of adults to coalition activities. The legal counsel rate was based on recent costs for similar services to non-profits in nearby communities.
SOURCE OF MATCH FUNDS: In-kind volunteer and professional time
FEDERAL REQUEST – (enter in Section B column 1 line 6f of form SF424A):$ 1,380
NON-FEDERAL MATCH – (enter in Section B column 2 line 6f of form SF424A):$114,740
G. Construction: Not Allowed - Leave Section B columns 1 & 2 line 6 form on form SF424A blank.
H. Other: expenses not covered in any of the previous budget categories
Positive Norms Campaign such as "Most of Us" materials, including posters, table tents, newsletter ads
Varies based on size of printed material, $1.336 per piece x 250 pieces to be distributed through community ($250)
Maintain signager to promote awareness and instructions on texting and online confidential tiips to law enforcement and signage on use of video cameras
$17 per sign x 5 signs
Social media campaign targeting near peers/young adults who provide alcohol for parties
Varies based on size of printed material, average $1 per piece x 100 pieces to be distributed throughout community
Take Charge Conference annual sponsorship to encourage local youth participation and promote Coalition and youth advocacy groups
$250 annual sponsorship
$700/mo x 12
Phone and internet
$109/mo x 12
Staff Training & Certification fees
NARRATIVE JUSTIFICATION: The Positive Norms Campaign and social media campaigns are critical components of the action plan. Rates for the items that will be used in these campaigns were based on similar campaigns launched by the coalition over the past year and the magnitude/reach we hope to have for each campaign. The action plan also identifies the need to improve physical design through increased signage of policies that are in place, methods of enforcement, and opportunities to contact law inforcement through confidential text tip lines. The $250 sponsorship level for the Take Charge Conference was selected because it assists local youth by increasing awareness of the coalition and youth advocacy group opportunities, and provides effective training on substance abuse and advocacy needed to increase leadership locally. Internet, telephone, liability insurance, rent and staff training costs are based on 2014 and year to date spending by the Jones County Safe and Healthy Youth Coalition. Total square footage of rented space is 3240; full cost is $1,000/month; $30.86 per square foot. The Coalition receives discounted cost of $700/month; $21.60 per square foot. Rent includes all utilities.
Office rental reduction
$300/mo x 12 months
Billboard rental reduction
Local newspaper article and ad space
Cash donations to support coalition events
$100/mo x 12 months
$324/mo x 6 months
$50/mo x 12 months
$600 x 2, $75 x 4
Various civic organizations and events
NARRATIVE JUSTIFICATION: Office rate reduction is based on the amount the previous renter had paid for the same space. Cable stations donate commercial time and production for coalition work promotion. Meeting space for committee meetings held in other towns in the county besides the county seat where the Coalition office resides. Billboard in-kind contributions are based on an average of contributions Lamar Advertising has made to the coalition in the past. Substance abuse prevention public service ads are printed and donated by local newspapers at least six times a year. Cash donations are towards supplies needed for coalition events and activities. Rates were determined based on the past year of donations.
SOURCE OF MATCH: Rental Reduction - Jason Raun, Landlord Media - Mediacom and Local Access Channels Meeting Space - Jones County business, non-profit agencies, and governmental buildings Billboard Reduction - Lamar Advertising On-line Advertising - Discover Jones Local Newspaper Articles and Ads - Monticello Express, Anamosa Journal and Midland Times Coalition Donations - Individuals and Businesses
FEDERAL REQUEST– (enter in Section B column 1 line 6h of form SF424A):$10,395
NON-FEDERAL MATCH – (enter in Section B column 2 line 6h of form SF424A):$13,582
TOTAL DIRECT COSTS:
FEDERAL REQUEST – (enter in Section B column 1 line 6i of form SF242A):$125,000
NON-FEDERAL MATCH - (enter in Section B column 2 line 6i of form SF242A):$156,250
TOTAL INDIRECT COSTS:
FEDERAL REQUEST – (enter in Section B column 1 line 6j of form SF242A):$0
NON-FEDERAL MATCH - (enter in Section B column 2 line 6j of form SF242A):$0
TOTAL PROJECT COSTS: Sum of Total Direct Costs and Indirect Costs
FEDERAL REQUEST – (enter in Section B column 1 line 6k of form SF242A):$125,000
NON-FEDERAL MATCH - (enter in Section B column 2 line 6k of form SF242A):$156,250
Total Direct Costs*
Total Project Costs
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